The "Pit" is a percussion section that plays at the front of the field on large stationary percussion instruments. (e.g. xylophones, marimbas, timpani, and gong) These instruments are too big to march with, and in some cases too big for the student musician to move by themselves. By "Pit Crew" here we mean the group of volunteers who help to get the pit percussion equipment onto and off of the field.
If you have not helped with the pit crew, the you absolutely must try this. You get to watch the entire performance up close, from the edge of the field. You gain an appreciate of what has to be coordinated to put on such a show. It is not hard or strenuous, nor does it take any special training. Just patience (there is a lot of waiting involved) and a desire to be where the action is.
Look for the announcements before the show in the regular emails about the upcoming events, and go to Volunteer Hub to sign-up ahead of the event so we can expect you.
Pit Crew Coordinator Job Description
This person makes sure that we have enough people to move the pit crew before and after the show.
Find out from the band director the dates of the various competitions / shows. Talk to the Pit Leader (Krystal) and find out what is required in terms of amount and types of instruments that need to be moved. Krystal should have a good idea of the number of volunteer parents that will be needed.
Get access to Volunteer Hub through the web master (Keith) to look up past years entries for the different performance dates to set up for each competition.
Pit crew volunteers may need wrist bands for entry into the field. Some of these will come from an allotment with the band's entry fees, and if this is not enough then extras will have to be purchased by treasurer. After you arrive, talk to the organizers of the event to see if some need to be bought. Check for discount for this purpose.
Put together email to send out to all on the marching band email list requesting volunteers to help with specific performance approximately 1 to 2 weeks prior to the performance. You may need to email multiple times to bget enough colunteers.
At each performance, get a map of where ST will part / setup for each driver. They can also ask when ther arrive and will be directed by the show coordinators - it is usually "up in the air" until we arrive at the performance. Julie Bounds will email out the show packet, including schedule, during the week before the performance. Once at the location, walk the route that the pit crew will take to the gate to verify the time which needs to be reserved.
If interested, STMB Pit Crew polo shirts are available from the Gabels - egabel@etsports.com, 225-0158.
Volunteer Hub
There is a setting which allows people to designate that they want to be part of the Pit Crew. This is a very useful thing, because VHub allows you to easily send email to all the people who have this setting. There is a link for "People" and then a link for "User Groups". Look for the group named "Pit Crew Members". Clicking on this list will show you the list of all people who have this setting. Note also the Email button which allows you to send an email message to all these users.
For each band event, we usually set up one "event" for loading/unloading the trucks, and one "event" for pit crew. The loading and unloading is a smaller number of people, needed for a much longer time: before the trucks leave, and sticking around until after the trucks return and are unloaded. Typically 6 to 8 volunteers are needed for this. Depending upon the show, we may need more people just at the time of the show for helping to carry equipment to and from the field. That might be another 6 to 8 volunteers. In general, the more the better.
Once you are logged into Volunteer Hub, the following links should work:
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Pit Crew Member Job Description
The "Pit" is a percussion section that plays at the front of the field on large stationary percussion instruments. (e.g. xylophones, marimbas, timpani, and gong) These instruments are too big to march with, and in some cases too big for the student musician to move by themselves. By "Pit Crew" here we mean the group of volunteers who help to get the pit percussion equipment onto and off of the field.
If you have not helped with the pit crew, the you absolutely must try this. You get to watch the entire performance up close, from the edge of the field. You gain an appreciate of what has to be coordinated to put on such a show. It is not hard or strenuous, nor does it take any special training. Just patience (there is a lot of waiting involved) and a desire to be where the action is.
Look for the announcements before the show in the regular emails about the upcoming events, and go to Volunteer Hub to sign-up ahead of the event so we can expect you.
Pit Crew Coordinator Job Description
This person makes sure that we have enough people to move the pit crew before and after the show.
Find out from the band director the dates of the various competitions / shows. Talk to the Pit Leader (Krystal) and find out what is required in terms of amount and types of instruments that need to be moved. Krystal should have a good idea of the number of volunteer parents that will be needed.
Get access to Volunteer Hub through the web master (Keith) to look up past years entries for the different performance dates to set up for each competition.
Pit crew volunteers may need wrist bands for entry into the field. Some of these will come from an allotment with the band's entry fees, and if this is not enough then extras will have to be purchased by treasurer. After you arrive, talk to the organizers of the event to see if some need to be bought. Check for discount for this purpose.
Put together email to send out to all on the marching band email list requesting volunteers to help with specific performance approximately 1 to 2 weeks prior to the performance. You may need to email multiple times to bget enough colunteers.
At each performance, get a map of where ST will part / setup for each driver. They can also ask when ther arrive and will be directed by the show coordinators - it is usually "up in the air" until we arrive at the performance. Julie Bounds will email out the show packet, including schedule, during the week before the performance. Once at the location, walk the route that the pit crew will take to the gate to verify the time which needs to be reserved.
If interested, STMB Pit Crew polo shirts are available from the Gabels - egabel@etsports.com, 225-0158.
Volunteer Hub
There is a setting which allows people to designate that they want to be part of the Pit Crew. This is a very useful thing, because VHub allows you to easily send email to all the people who have this setting. There is a link for "People" and then a link for "User Groups". Look for the group named "Pit Crew Members". Clicking on this list will show you the list of all people who have this setting. Note also the Email button which allows you to send an email message to all these users.
For each band event, we usually set up one "event" for loading/unloading the trucks, and one "event" for pit crew. The loading and unloading is a smaller number of people, needed for a much longer time: before the trucks leave, and sticking around until after the trucks return and are unloaded. Typically 6 to 8 volunteers are needed for this. Depending upon the show, we may need more people just at the time of the show for helping to carry equipment to and from the field. That might be another 6 to 8 volunteers. In general, the more the better.
Once you are logged into Volunteer Hub, the following links should work: